Comment crer une arborescence d'archivage sur Outlook 2010?

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Publi le : 17/06/2011 vers 11h par :
Sofiane AZIRI

Vous pouvez, sur Outlook, automatiser l’archivage de vos mails en passant par le menu Outils/ Options.

  • Rendez-vous dans la boite de dialogue Options
  • Cliquez sur l’onglet Autres, en haut a droite de votre boite de dialogue
  • Cliquez sur le bouton Archivage automatique.

      

Vous obtenez alors les options de configuration de l’archivage planifié

       

Choix des options:

  • Archiver automatiquement tous les : Définissez la fréquence d’exécution de l’archivage automatique.
     
  • Demander avant l’exécution de l’archivage automatique : cocher si vous souhaitez être prévenu que l’archivage va se lancer.
     
  • Supprimer les éléments arrivés à terme (dossiers de messagerie seulement) : Cette option n’est pas sélectionnée par défaut. Vous pouvez choisir de supprimer les messages électroniques une fois qu’ils ont atteint leur durée maximale. Cette durée est, par défaut, de six mois pour les éléments de brouillon et de boîte de réception et de trois mois pour les éléments envoyés.
     
  • Archiver ou supprimer les anciens éléments : Vous devez choisir cette option si vous souhaitez que l’archivage automatique supprime tout ou partie des éléments lorsqu’ils expirent. Cette option active les autres options qui vous permettent de décider quels sont les éléments à archiver et ceux à supprimer lorsqu’ils atteignent la fin de la durée maximale.
     
  • Afficher le dossier d’archivage dans la liste des dossiers : Optez pour l’affichage du dossier d’archivage dans le volet de navigation aux côtés de vos autres dossiers de travail. Dans le dossier d’archivage principal,vous pouvez ouvrir les sous-dossiers et consulter vos éléments archivés.
     
  • Effacer les éléments plus anciens que: Choisissez le paramètre par défaut désignant les éléments à archiver compte tenu de leur ancienneté, en jours, en semaines ou en mois. La période définie peut aller d’un jour à 60mois. «Effacer» signifie ici archiver (ou stocker) des éléments, et non «supprimer».
     
  • Déplacer les anciens éléments vers : L’emplacement par défaut varie selon que l’ordinateur exécute le système d’exploitation Microsoft Windows Vista\Seven ou Windows XP. Windows Vista\Windows 7: C:\Users\utilisateur\AppData\Local\Microsoft\Outlook\Archive.pst.

Windows XP: C:\Documents and Settings\utilisateur \Local Settings\Application Data\Microsoft\Outlook\Archive.pst

  • Supprimer définitivement les anciens éléments : Cette option supprime immédiatement les éléments arrivés à terme, à défaut de les déplacer vers l’emplacement par défaut, vers un autre dossier que vous auriez désigné ou vers le dossier Éléments supprimés.
     
  • Appliquer ces paramètres à tous les dossiers maintenant : Cette option applique les paramètres d’archivage automatique, y compris vos modifications, à tous vos dossiers. Si vous prévoyez de spécifier des paramètres différents pour un ou plusieurs dossiers, ne choisissez pas cette option. Suivez plutôt les instructions figurant en dessous du bouton qui expliquent la procédure à suivre pour spécifier les paramètres des dossiers individuels. Ces instructions figurent également dans la section suivante intitulée «Modifier les paramètres d’archivage automatique pour un dossier individuel». Les modifications apportées à des dossiers spécifiques ne s’appliquent qu’à ces dossiers.
     
  • Informations sur la stratégie de rétention : Il se peut qu’un administrateur système de votre organisation ait défini des stratégies de rétention qui déterminent quand et comment les éléments de vos boîtes aux lettres sont auto-archivés. Bien que vous puissiez consulter ces stratégies, vous ne pouvez pas les modifier sans les autorisations appropriées. L’archivage planifié, lors de son exécution créera l’arborescence de dossiers et sous dossiers que vous avez crée dans votre boite de réception. Son arborescence n’est donc pas a recrée.

 

 

 

 

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